Anatomy of an RFQ
Back to index · Related: vision, event-glossary
What QuoteFlow needs to extract and structure from an incoming RFQ. This is the target schema for extraction.
Core fields
- Event / project name
- Dates & timing — event date(s), load-in/load-out, deadlines for the quote
- Location / venue — site, capacity, access constraints
- Headcount / scale — attendees, crew expectations
- Budget — stated budget or range (often implicit)
Deliverables & requirements
- Line items — staging, lighting, sound/AV, power, rigging, furniture, catering, staffing, logistics (see event-glossary)
- Technical specs — dimensions, capacities, formats
- Constraints — union rules, venue restrictions, sustainability, accessibility
Commercial & process
- Submission requirements — format, deadline, contact
- Evaluation criteria — how the quote will be judged
- Terms — payment, cancellation, liability
Signals to analyze
- Completeness — which core fields are missing?
- Ambiguity — vague or contradictory requirements
- Risk — tight timelines, unusual constraints, scope creep